Staff
Steeple Town Enterprises · Cumberland, Maryland · On-site
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Maintain bookkeeping, reconciliations, AP AR, job costing and financial reports for construction company entities.
Worth knowing: Uses Sage 50 Peachtree and Pipedrive; weekly cash flow reporting required.
Position Summary The Office Manager / Bookkeeper is responsible for the day-to-day execution of the accounting, financial reporting, and office administration functions for Steeple Town Enterprises and its related entities. This is a full-time, on-site position of 40 hours per week, reporting directly to the Owner. Responsibilities Maintain accurate and up-to-date financial records in Peachtree Sage 50 Record and reconcile daily financial transactions, including: (Sales, Purchases, Receipts, Payments) Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness Prepare regular bank and account reconciliations for audit Ensure transactions are properly coded and supported with documentation Prepare and distribute financial reports on a: (Weekly, Monthly, Quarterly, Annual basis) Support budgeting and forecasting activities Identify discrepancies, trends, or concerns and escalate to management as needed Maintain financial data in a clear, organized, and audit-ready format Qualifications Accounting & Bookkeeping Accounts Payable Maintain accurate and current Accounts Payable records in Sage 50 for each company entity. Verify every vendor and subcontractor invoice against purchase orders, delivery confirmations, and project records before entry. Ensure all transactions are properly coded to the correct entity, job, and general ledger account, and are supported by documentation. Accounts Receivable & Collections Prepare and issue customer invoices, progress billings, and final invoices in coordination with the Construction Coordinator and sales staff. Record cash receipts according to established procedures and prepare bank deposits as needed. Manage the bank draw request process, including requesting draws, creating invoices, and providing lender documentation as required. Monitor A/R aging and communicate professionally with customers regarding outstanding balances and collections. Escalate past-due accounts and billing disputes to the Owner promptly. General Ledger & Reconciliations Record and reconcile daily financial transactions Prepare General Journal entries, including accruals, adjustments, and intercompany entries between entities. Complete monthly bank, credit card, and balance sheet account reconciliations in an audit-ready format. Identify and resolve discrepancies, and escalate concerns to the Owner as needed.
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